ERA Development Commences

6 June 2022

University Office has commenced ERA 2023 development, migrating the ERA researcher imports to new REST based web services.

Since the inception of the ERA reporting requirement in 2009, and prior to that with the Research Quality Framework (RQF), the IRMA research management system has enabled clients to prepare their ERA submission within IRMA. A key component of the preparation of data within IRMA has been the use of import tools for the rapid creation and updating of data in the system. University Office has been migrating these data manipulation tools to REST based web services and all tools for researcher management for ERA have now been migrated, providing clients with modern tools to manipulate data for ERA and capitalising on the IRMA web services framework for enhanced security and auditing.

At the centre of IRMA's ERA reporting functionality is the IRMA ERA wizard with its ability to quickly and repeatedly generate the ERA XML submission from data held solely within IRMA. If an amendment needs to be made, the data can be updated in IRMA and the ERA XML quickly re-generated. All data is sourced from IRMA modules or researcher records, with no need to use staging tables to manipulate ERA data. This ensures the ERA return accurately reflects data in the research management system while ERA specific fields against research activity allow the flexibility to maintain key data items specifically for ERA.

University Office now looks forward to working with clients incorporating the recently finalised ERA 2023 specifications into the IRMA modules and ERA wizard, and assiting them complete another successful ERA submission.

If you require further information relating to IRMA research management system please email

University Office Expands

User Management APIs

25 March 2022

University Office has expanded the APIs for user management to enable the complete management of users and user access by web service.

For many years IRMA has supported the automated management of IRMA users through the use of the IRMA Web services Framework. User data can be obtained from one or more sources, for example Identity Management (IdM) or Human Resources (HR) systems, through a variety of mechanisms:

  • Real time API call from IRMA for a single staff member to add or update a user
  • Real time call from IRMA to create or update users in bulk
  • XML file imported by IRMA to create or update many users in bulk
  • Real time call to IRMA to create or update a user

Once an IRMA account is created a user’s access can be managed through IRMA security profiles. These profiles are created and maintained by the University, with each profile permitting a suite of activities appropriate for a role, enabling the implementation of classic Role Based Access Control (RBAC) within IRMA. Previously, provisioning of these profiles (beyond the standard user access which is applied automatically) has been performed manually by system administrators. Recent work expanding the IRMA web services has added the ability to control permissions using the IRMA API. This new service allows an external system to add and remove user’s security profiles in real time as the access changes are authorised in an external system.

The addition of security profile management to the suite of APIs in IRMA, in conjunction with IRMA’s Single Sign On integrations, means the complete process of onboarding, managing, identifying and removing user access can now be managed and audited in the University’s chosen IdM platform.

If you would like information relating to our Integrated Research Management Application (IRMA), please email

University Office expands

IRMA integration library

24 August 2021

University Office is pleased to announce the release of an additional two web services to the IRMA API library. The first supports the update of FoR and SEO codes across the application and the second applies indexation adjustments to awarded income. These are additions to a rich suite of services supporting the searching and updating of records across the application.

The setCodes endpoint provides a mechanism to update classification codes across the grants and publication modules in addition to researcher codes. In the short term this will provide a mechanism to rapidly update FOR and SEO codes to ANZSRC 2020 after mapping has been conducted off system from the ANZSRC 2008 codes used previously. In the longer term it is anticipated these will be used on a regular basis during reporting exercises such as the ERA to reduce the administrative burden of collecting and entering codes.

The applyGrantsIndexation endpoint provides a mechanism to quickly update awarded income on an annual basis after a CPI increase is applied by the funds provider. The data from the funds provider including funding body reference number and indexed amount is included in the web service call, IRMA takes this information and maps it to data in IRMA and updates the relevant funding amounts. This removes a significant data entry task for universities, ensures timely update of income and improves the accuracy by removing the manual update of records in IRMA. Once updated in IRMA this information can then be automatically reflected in the finance system using IRMA's finance integration functionality.

Both services leverage the NextGen web services framework which enables University Office to rapidly develop new endpoints and also provides extensive functionality for security and auditing. If you would like information relating to our Integrated Research Management Application (IRMA) and its extensive API library, please email

Southern Cross University Implements

IRMA NextGen

15 June 2021

Southern Cross University (SCU) has implemented the IRMA NextGen framework into production, enabling SCU to realise the benefits of the updated IRMA interface.

The update will initially support the university in their migration to the updated Australian and New Zealand Standard Research Classification (ANZSRC) codes through the web services framework that underlies NextGen. The IRMA API will be used to update ANZSRC 2020 codes using a REST based web service.

Implementing the NextGen framework also enables SCU to proceed with the implementation of additional NextGen functionality including:

  • Ethics forms
  • Grants forms
  • Researcher dashboards
  • API library
  • Bulk update of grants records
  • Data dictionary
  • Build management information
  • Approvals

University Office looks forward to working with SCU extending their use of IRMA NextGen.

If you would like to know more about how IRMA can be used to enhance research management at your institution then please email us at

IRMA updated to ANZSRC 2020 codes

29 January 2021

University Office has delivered the conversion to the 2020 Australian and New Zealand Standard Research Classification (ANZSRC) codes, archiving existing codes and converting IRMA to use the new Fields of Research (FoR) and Socio-Economic Objectives (SEO) codes.

ANZSRC 2020 replaces ANZSRC 2008 and was developed jointly by the Australian Bureau of Statistics (ABS), Stats NZ, the Australian Research Council (ARC) and the New Zealand Ministry of Business, Innovation and Employment (MBIE). Extensive changes have been made to FoR and SEO codes and definition changes to the Types of Activity.

University Office will now work with customers to identify any further functionality required to assist in moving to the new codes.

If you would like information relating to our Integrated Research Management Application (IRMA), or a demonstration of its capabilities, please email

Happy New Year

1 January 2021

We would like to thank all of our customers for their support during a year that has presented many challenges for all. We look forward to a productive 2021 further enhancing IRMA and improving research management at each of our customer institutions.

We wish our customers a safe and happy new year enjoyed with friends and family.

If you have plans to implement a new research management system in 2021 then please email us at

Federation University Implements

IRMA Grants Module

17 December 2020

University Office congratulates Federation University on their recent implementation of the IRMA Grants module, extending their existing use of IRMA.

The IRMA grants module delivers the university a full featured grants module enabling:

  • End-to-end grants management
  • Configurable forms for information capture
  • Questionnaire designer with configurable logic
  • Workflow for approvals and notifications
  • Compliance with ERA data capture and reporting
  • Integration with IRMA modules
  • Integration with other systems using the IRMA web services framework

University Office worked with the university to deliver scripts to extract, transform and load data into IRMA from their previous research management system. These scripts migrated all data from the previous research management system (RMS), including key audit information, emails and workflow. Taking less than twenty minutes to complete the migration, the scripts were run repeatedly during implementation allowing the project team to see up-to-date Federation University data in IRMA throughout the implementation phase. Once preparations for go live were complete, the scripts were used to migrate the data from the previous RMS and work in IRMA commenced the next working day.

University Office looks forward to assisting Federation University gain further value from IRMA modules currently in use, and in implementing Animal and Human Ethics at the University. We will also be working with Federation University, along with all other customers, implementing the changes required as a result of the ANZSRC 2020 review.

If you would like information relating to our Integrated Research Management Application (IRMA), or a demonstration of its capabilities, please email

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